Microsoft PowerPoint Shortcuts That You Didn’t Know

June 12, 2018| slideuplift
Microsoft PowerPoint Shortcuts That You Didn’t Know

PowerPoint is nothing short of a phenomenal tool when it comes to building business presentations. If you have been a regular PowerPoint user, you would already know that it has some amazing features. Would it surprise you if we tell you that there are certain shortcuts that will boost your productivity?

Let’s discover those!

1. Create Your Own Shapes by modifying shapes from SmartArt:

We often require different shapes during our business presentation. And SmartArt feature in PowerPoint provides wonderful art to be added to your slides. It might so happen that you want to use one part of that art and not everything in it, but you don’t know how to get rid of unwanted elements.

Here’s how you do it:

  • Just right-click and choose ungroup option.
  • You can choose to delete unwanted elements from the art.
  • You can then go to the design tab and convert it to the shape.

Hallelujah, it’s done!

Watch this stepwise video tutorial to get a detailed idea


2. Entering Dummy Content:

This happens too often while preparing a business PowerPoint presentation that you reserve a slide for content to be added later or to show space for the text. A quick shortcut to add as much dummy text as you want is by using ‘=lorem(x)’ at the cursor, x being the number of paragraphs that you want to add. You will see dummy content ‘lorem ipsum’ added.

If you are not a big fan of Latin text, you can try using ‘=rand(x,y)’ to add dummy content in English. X stands for Paragraph and Y stands for the number of sentences. If you type ‘=rand(2,3)’, you will see 2 paragraphs with three sentences each.

Watch this stepwise video tutorial to get a detailed idea


3. Undoing the Changes:

While preparing a presentation, we might add so many elements and effects to our slides. Since making presentations is an iterative process, many times, we would like to undo the changes.

A handful of users know that PowerPoint allows you to change the number of times undo that you can perform.

  • Go to File and then choose Options in it.
  • Select an advanced option and enter the required number of undos that you want to have. Once you set the number of undos, you can start making changes without having to worry.

Bear in mind that the minimum number of undos is 3 and the maximum number of undos is 150. A word of caution is that more undos can slower the performance of PowerPoint.

Watch this stepwise video tutorial to get a detailed idea


All of the above tips help you become a more effective PowerPoint user. Stay tuned for more interesting blogs on this amazing application called PowerPoint.

Happy building PowerPoint Presentations !!!

Now you don’t have to scour the web to find out the right templates. Download our PowerPoint Templates from within PowerPoint. See how?

Categories: PowerPoint Tutorials