What is the role of a PMO?
A Project Management Office is a type of regulatory body looking to standardize and introduce economies of repetition to the projects' execution to maintain productivity. A PMO is a group that defines and maintains standards for project and program management within the organization.
What is the difference between PMO and project manager?
The project manager manages the constraints like the project's scope, project schedule, cost, quality, etc., of the individual projects. Simultaneously, the PMO manages the methodologies, standards, key risks and opportunities, metrics, and interdependence among the projects.
What are the main functions of a PMO?
A particular set of roles cannot define the functions of a PMO. Some of the PMO tasks and responsibilities include-
- Establish a proper governance structure: PMO ensures that the right people have the right roles and responsibilities in the project. This results in the right project structure and accountability in the project teams resulting in their proper functioning.
- Resource Management: PMO's essential task is to plan the resources across projects to ensure optimal use of the company resources.
- Project Reporting: One of PMO's core functions involves developing project metrics based on the best practices and implementing them across various projects to ensure project efficiencies and desired financial performance.
- Standardization: PMO keeps a record of all the best practices, resources, and templates used in the previous successful projects. This depository becomes a standard for future projects, which helps project teams save time and effort.
- Clarity: A PMO keeps transparency in relevant and authentic information and can be used for better decision-making. This transparency can be regarding roles and responsibilities, organizational structure, objectives, etc.
- Training, Mentoring, and Support: PMO assists the projects by providing valuable inputs in training, sharing the past learnings, and providing any support required.
What are the benefits of a PMO?
Benefits of a PMO
- Better Accuracy- The PMO increases project planning accuracy in terms of resources, budget, and project completion time, ensuring that the project is less likely to fail.
- Saves Costs- With PMO's help, projects are run at greater efficiency and productivity, resulting in saving project costs.
- Resource Sharing- A PMO helps strategize using the desired resources across your project or program to best use them productively. In case there is a lack of talent pool, PMO takes up the responsibility of providing training programs to provide the required skills for each project.
- Acts as Facilitator- They have access to your clients or senior management in ways that you might not. Therefore, they can facilitate communications with them, freeing you up for other work, and ensuring your message is delivered and understood.
What are the three types of project management office?
The types are differentiated based on how much they control and influence the projects. There are many types of PMO, but the below three are the most common and recognized ones -
- Supportive PMO (Low Control): This type provides support upon request. Supportive PMO offer project expertise, templates, technical support, or information access on other projects. In this case, the PMO provides support without imposing control over the project activities.
- Controlling PMO (Moderate control): This type of office imposes a moderate level of control over the projects and their activities. Projects might be required to adopt specific methodologies, templates, forms, governance structures, or other controlled sets of rules to ensure consistency across all the projects.
- Directive PMO (High control): This PMO type has high or full control over projects by providing necessary project management support and resources to manage the project. The PMO assigns project managers for each project. It provides a high level of professionalism, where every PM has to report to the PMO office, ensuring consistency in workstreams across all the organization's projects.