How To Merge Multiple PowerPoint Presentations

Gain insights into the time required to merge multiple PowerPoint presentations and optimize your process. With the help of this blog you can utilize your skills to save time and unlock techniques to streamline your workflow.

How To Merge Multiple PowerPoint Presentations
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Last Modified :  August 21, 2023

Do you want to merge multiple PowerPoint presentations into a single file?

If you work in sales, customer service, or as an independent consultant, you may need to utilize the same presentation templates in many of your presentations. Of course, you don’t want to keep making the same slides for different presentations.

That’s where Merging slides in PowerPoint comes in handy in creating presentations from previously generated slideshows. You can reuse slides from prior presentations to modify content, strengthen concepts, disprove ideas, or reference facts in your current presentation.

It’s all quite simple. Allow us to demonstrate how to combine PowerPoint into one.

How to merge multiple PowerPoint presentations?

Consider the following four approaches and their associated stages for combining PowerPoints:

  1. Reuse PowerPoint Slides
  2. Use Insert Object to Merge PowerPoint Files
  3. Drag and Drop PowerPoint Slides

1. Reuse PowerPoint Slides

Reusing slides is the simplest technique to incorporate slides from one presentation into another. Using this strategy, you can manage what slides you add and where you place them. The reuse slides approach appears in this example.

1. Open PowerPoint, then open the document to which you wish to add slides.

2. Select the location where you wish to add a slide or slides. Then, between two existing slides, click.

3. In the ‘Main Menu,’ click the ‘Insert’ tab.

4. Then, on the left side of the menu, click the ‘New Slide’ option.

5. Then choose ‘Reuse Slides.’

6. Click the ‘Browse’ button to access the ‘Reuse Slides’ dialog box.

If you click the option next to ‘Keep source formatting,’ the newly added slides will keep their original formatting. When you uncheck the box, their formatting will be changed to match that of the main presentation.

7. Insert your slide here. Browse the presentations and choose the one from which you wish to add the slides, then click ‘Open.’

8. The thumbnails of the available slides will be shown. Browse and pick the ones you want to include in your main document. You can import all slides from the external presentation by clicking ‘Insert All Slides.’

9. When choosing the slides to include, click the ‘Apply Theme to All Slides’ option to replace the theme of your primary presentation with the theme of the external presentation.

This strategy is perfect for adding a slide or two to your main PowerPoint presentation. This is also the best approach to include bits and pieces from other presentations in your primary presentation. Although you can use this approach to insert all slides from an external presentation, it is preferable to use the ‘Insert Object’ option.

2. Use Insert Object to Merge PowerPoint Files

If you wish to insert all slides from an external presentation while keeping the animations and transitions between them, the insert object method is your best solution.

Keep in mind that after the slides are included in your new presentation, they will no longer be connected to the original file. As a result, any modifications you make to the original file will have no effect on the slides you include in your primary presentation.

If you update the slides in your primary presentation, the external file from which those slides were transferred will stay untouched. Now that we’ve gotten that out of the way let’s look at how the insert object technique works.

1. Open PowerPoint and the main presentation.

2. Add a new slide. Delete the text fields since they should be empty.

3. In the Main Menu, choose the ‘Insert’ tab.

4. Select the ‘Object’ option.

5. The ‘Insert Object’ dialog box will appear. Choose the ‘Create from file’ option there.

6. Double-click on the external presentation that you want to include in your primary one.

7. Following that, you will only view the first slide of the imported presentation. The remaining slides are below, though you can’t see them right now.

8. To prevent changes in the size of the slides after the presentation is played, stretch the added object to suit the size of the slide of your main presentation.

After inserting the complete item into your main presentation, you can alter and tweak it to ensure it performs well.

3. Drag and Drop PowerPoint Slides

A drag-and-drop approach is one of the simplest methods to integrate two presentations. If you have two different presentations that you want to combine ppt, or if you are working on a collective project, you can use this feature to do so.

1. Open both presentations on your PC or Mac, and ensure that the PowerPoint software is minimized so that you can view both at the same time.

2. Long-press the slide you want to relocate and drag it to its new location with your mouse. You might need to do this for each slide; luckily, you can also select all of them by clicking on the first slide, holding down the ‘Shift’ key, and then clicking on the final slide.

3. The slide’s position will be highlighted with a red line. To make things even easier, your final presentation will be updated to match the design of the receiving document. Of course, you can always change the overall look of the document by clicking the ‘Design’ button at the top of your presentation.

In case you feel stuck in any step, you can check out this tutorial.

Wrapping It Up  

The techniques described in this article will assist you in taking your PowerPoint abilities to the next level. In a matter of minutes, you’ll be able to combine and merge PowerPoint presentations like an expert. You can better utilize your time now that you know these PowerPoint tips.

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