March 27, 2024 | SlideUpLift

How To Merge Two PowerPoint Presentations? Detailed Guide On How To Combine PowerPoints

Save your time and hassle by merging multiple PowerPoint presentations to reuse your already created presentations and optimize your workflow. This blog will guide you through the best methods to combine multiple slides into a single presentation.

If you work in sales, customer service, or as an independent consultant, you may need to utilize the same templates in many of your presentations. Of course, you don’t want to keep making the same slides for different presentations. That’s why you should consider learning how to combine PowerPoints slides.

That’s where merging slides in PowerPoint comes in handy when creating presentations from previously generated slideshows. In your current presentation, you can reuse slides from prior presentations to modify content, strengthen concepts, debunk ideas, or reference facts.

It’s all quite simple. Allow us to demonstrate how to combine multiple powerpoints into one.

How To Merge PowerPoints?

Shows how to combine powerpoint slides

Consider the following five approaches and their associated stages to know how to combine powerpoints:

  1. Copy and Paste slides
  2. Reuse PowerPoint Slides
  3. Use Insert Object to Merge PowerPoint Files
  4. Drag and Drop PowerPoint Slides
  5. Merge with Compare Function

1. Copy and Paste Slides

The easiest option to combine multiple slides is the copy-and-paste option. Follow the below steps to learn how to merge two PowerPoint presentations:

  1. Open both the slides that you want to combine.
  2. Right-click on a slide and select “copy.” You can also copy it by using the Ctrl+C command.
  3. Now, open the slide on which you want to combine this slide.
  4. Choose a location in between your slides where you want to add the slide. You can do this from the left-side navigation pane. 
  5. Right-click and choose “Paste”. Or you can use the “Ctrl+V” command. You can select “Use Destination Theme” or “Keep Source Formatting” to meet your needs.
  6. Repeat this step for multiple slides.

2. Reuse PowerPoint Slides

Let’s learn how to combine powerpoints using the Reuse option. Reusing slides is the simplest technique for incorporating slides from one presentation into another. This strategy allows you to manage what slides you add and where you place them. The reuse slides approach appears in this example. Follow the below steps to understand how to merge powerpoints:

  1. Open PowerPoint, then open the document to which you wish to add slides.
  2. Select where you wish to add a slide or slides. Then, click between two existing slides.
  3. In the ‘Main Menu,’ click the ‘Insert’ tab.
  4. Then, on the left side of the menu, click the ‘New Slide’ option.
  5. Then choose ‘Reuse Slides.’
  6. Click the ‘Browse’ button to access the ‘Reuse Slides’ dialog box. If you click the option next to ‘Keep source formatting,’ the newly added slides will keep their original formatting. When you uncheck the box, their formatting will match the main presentation.
  7. Insert your slide here. Browse the presentations, choose the one from which you wish to add the slides, and then click ‘Open.’
  8. You will see the thumbnails of the available slides. Browse and pick the ones you want to include in your main document. You can import all slides from the external presentation by clicking ‘Insert All Slides.’
  9. When choosing the slides to include, click the ‘Apply Theme to All Slides’ option to replace the theme of the primary presentation with that of the secondary presentation.
Shows powerpoint combine with slide reuse method

This strategy is perfect if you want to merge ppt slides. Use it for adding a slide or two to your PowerPoint presentation. It is also the best approach for including bits and pieces from other presentations in your primary presentation. Although you can use this approach to insert all slides from an external presentation, using the ‘Insert Object’ option is preferable.

3. how to combine powerpoints using Insert Object Methods?

The insert object method is best if you wish to insert all slides from an external presentation while keeping the animations and transitions between them.

Remember that after you include the slides in your new presentation, they will no longer be connected to the original file. As a result, any modifications you make to the original file will not affect the slides you include in your primary presentation.

Now that we’ve addressed that let’s examine how to merge powerpoints using the insert object technique. Follow the below steps to learn how to combine multiple powerpoints into one:

  1. Open MS PowerPoint and the main presentation.
  2. Go to the slide where you want to add another slide
  3. In the Main Menu, choose the ‘Insert’ tab.
  4. In the “Text” group, Select the ‘Object’ option.
  5. The ‘Insert Object’ dialog box will appear. Choose the ‘Create from file’ option there.
  6. Click “Browse” and select the slide you want to add.
  7. Following that, you will only view the first slide of the imported presentation. The remaining slides are below, though you can’t see them now.
  8. To prevent changes in the size of the slides after the presentation is played, stretch the added object to suit the size of the slide of your main presentation. After inserting the complete item into your main presentation, you can alter and tweak it to ensure its good performance.
Shows how to combine slides using insert object method

4. Drag And Drop PowerPoint Slides

Let’s understand how to combine powerpoints using the drag & drop method. A drag-and-drop approach is one of the simplest methods of integrating two presentations. This feature is useful if you have two different presentations that you want to combine with PowerPoint or are working on a collective project. Follow the below steps to learn how to combine two powerpoints into one:

  1. Open both presentations on your PC or Mac, and minimize the PowerPoint software so that you can view both simultaneously.
  2. Long-press the slide you want to relocate and drag it to its new location with your mouse. You should do this for each slide; luckily, you can select all of them by clicking on the first slide, holding down the ‘Shift’ key, and then clicking on the final slide.
  3. The slide’s position will be highlighted with a red line. Your final presentation will be updated to match the design of the receiving document. Of course, you can always change the document’s overall look by clicking the ‘Design’ button at the top of your presentation.

5. how to combine powerpoints with compare function

This compare function combines your multiple slides with uniform formatting. Follow the below steps to learn how to merge PowerPoint presentations:

  1. Open the presentation in which you want to add another slide.
  2. Select the “Review” Tab from the Top Menu.
  3. Click on the “Compare” function.
  4. Browse the presentation you want to combine and select “Merge.” It will combine all the slides from both presentations.

Conclusion

It’s great to learn how to combine powerpoints into one slide to increase the usability of slides and save time in creating new slides from scratch. The techniques described in this blog will assist you in taking your PowerPoint abilities to the next level. In minutes, you can combine and merge PowerPoint presentations like an expert.

FAQ's

  1. Does the formatting change if I combine ppt slides?

    The formatting isn’t usually affected. However, you can choose to keep formatting or not while merging.

  2. What are some tips for effectively merging slides?

    Organize your slides beforehand, ensure consistent formatting and styling across all slides, remove duplicate content, and thoroughly review the merged presentation to ensure accuracy and coherence.

  3. Is there a limit to the number of presentations I can merge?

    Usually, there is no limit to the number of presentations to merge.

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