Have you ever needed help explaining the intricacies of your company or project’s structure to an investor or management or employees?
Whatever the case, creating an org chart can be a valuable tool for visualizing and communicating the roles and relationships within your team or organization.
In this blog post, we’ll show you how to create an org chart in PowerPoint that effectively communicates the structure of your organization or project and leaves a lasting impression on your audience.
Table of Contents
What Is An Org Chart?
An organizational chart, commonly referred to as an “org chart,” is a visual representation of a company’s or organization’s structure and hierarchy. It displays the relationships between different organizational roles and the chain of command. The chart is typically arranged with the highest management level at the top and lower-level employees branching out below.
An org chart can be created in various formats, including a simple flowchart, a hierarchical diagram, or a more complex diagram with pictures, job titles, and other relevant information. The chart showcases the structure of an organization, including different departments or teams and the individuals that make up those departments.
Why Use PowerPoint To Create An Org Chart?
Here are a few reasons why you might choose to use PowerPoint to create your org chart:
Ease of use
PowerPoint is a widely used software, and many people are already familiar with navigating and using its essential features. This makes it an excellent option for creating org charts, even if you don’t have experience with specialized chart-making software.
Flexibility
PowerPoint allows you to create various charts and diagrams, from simple flowcharts to more complex diagrams with pictures, job titles, and other relevant information. This means that you can customize your org chart to best suit your organization’s needs.
Formatting options
PowerPoint offers various formatting options, such as different colors, shapes, and lines. This makes it easy to create a professional-looking chart that will effectively communicate your organization’s structure.
Sharing and collaboration
PowerPoint is an extremely versatile tool that can be used for a wide range of documents, business presentations, and graphics; it allows you to share your org chart with others easily and collaborate on it in real-time. This can be especially beneficial if you’re working with a team or need input from multiple stakeholders to create an accurate chart.
Reusability
Creating an org chart in PowerPoint allows you to easily update and reuse the chart as the organization’s structure changes. It saves time and effort in the long run.
How To Create Org Chart In PowerPoint Using SmartArt?
You can use PowerPoint SmartArt to create organizational chart images using a functional, horizontal, divisional, network, or matrix organizational structure. One of the simplest ways to create org chart in PowerPoint is to use SmartArt diagrams.
Step 1: To design your org chart with SmartArt, click to Insert -> SmartArt -> Hierarchy. The Hierarchy menu is one of the simplest methods to construct org charts and includes numerous chart styles for your convenience. The Hierarchy menu has chart styles such as a conventional org chart, a picture org chart, a name, and title org chart, a half-circle organization chart, a horizontal organization chart, hierarchy lists and charts, and so on.
Other alternatives, including cycle and list chart types, can be helpful for certain presenters when creating organizational charts.
Step 2: After you’ve decided on a chart type, add text to indicate your company’s hierarchy. You can also organize your chart by adding or removing sections.
Step 3: Using the SmartArt menu, you may rearrange hierarchies in the correct sequence. You may also promote or demote titles in the hierarchy when adding members.
Step 4: Color codes and images can highlight different positions in the hierarchy. Differentiating the top and bottom tiers will make the org chart simpler.
Step 5: You can format your org chart using several Ribbon menu choices, such as the SmartArt Design or Format tabs.
How To Make Org Chart In PowerPoint Using PowerPoint Shapes?
Another easy way to create an org chart in PowerPoint is to utilize PowerPoint Shapes.
Step 1: You can quickly create an organizational chart by combining several shapes. Some org charts are rectangles, while others are ovals, circles, or other shapes. To add a shape to the slide, navigate to Insert -> Shapes and choose the required shape.
Step 2: You may create a hierarchy in PowerPoint by using shapes. You may drag and drop objects to promote, demote, or align them horizontally. You can also copy to duplicate shapes when creating a PowerPoint organizational chart with shapes.
Step 3: Use a connector to link the chart after the names have been set in the hierarchy. To link your chart, you may use a variety of shapes, such as Lines or arrows.
Step 4: As previously stated, different spots in the org chart can be color-coded to signify different levels of the hierarchy. If you’re using images, you may also enter an extra shape inside each box to include an image for a more polished effect.
Step 5: You may format your chart in PowerPoint using Shape Format and other Ribbon menu choices.
How To Make An Organizational Chart Using Org Chart PowerPoint Templates?
You can use PowerPoint Org Chart Templates to easily build org charts in PowerPoint without having to utilize SmartArt or Shapes. A pre-made template can save you time while meeting your design goals. You can access a variety of org chart templates that have been professionally built to assist presenters in easily creating any kind of org chart by modifying premade layouts.
You must install the PowerPoint Add-In Plugin and enter SlideUpLift in the search bar. You will have access to the website templates on the right-side panel. Type in – Org chart, and you will have an array of templates at your disposal. Click on the template you wish to work on and choose size dimensions according to your need.
The organizational chart templates enable you to add names, designations, photos, and other critical aspects of the org chart. You can use appealing graphical layouts where you may add as much or little or no information as you need for creating your organizational chart in PowerPoint.
Watch this stepwise video tutorial on how to make an org chart in PowerPoint to get a detailed idea
Wrapping It Up
Creating an org chart in PowerPoint is a simple and effective way to visualize the structure and hierarchy of your organization. By following the step-by-step instructions and tips in this blog post, you’ll create a professional-looking chart that effectively communicates the roles and relationships within your team or company.
